Director: Dr Mark Pullen


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Conversion Procedure

PowerPoint slides to PDF files


NOTE: This is for manual conversion. Most conversion can be done automatically, using the whiteboard's CONVERT SLIDES button. For instructions, see 'Program Files/NEW/CONVERT/CONVERT-INFO.txt' on your 'C' hard drive.


  1. Go to Start --> Run
  2. Type \\netlab-unix\ and click OK
  3. Open the folder "Upload-Slides"; open the folder of the course desired;
    copy the desired power-point file onto your local machine.
  4. Open the power-point file on your local machine;
    Go to file --> print
    On the print screen, select the following options:
    • Name: Acrobat PDFWriter
    • Print range: All
    • Print what: Slides
    Make sure the checkbox for field "Grayscale" is unchecked. Click OK. This will create a PDF file.
  5. On the netlab-unix machine create a directory with a name of the subject
    in your home directory. (eg: cs631-002)
  6. Copy and paste the PDF file that you created on the local machine into this directory
  7. Open the SSH Secure Shell Client on your machine and logon to the host
    netlab.gmu.edu
  8. Go to the directory into which you pasted the PDF file using the cd command
  9. Run the command: apsplit -p *.pdf at the command prompt.
    This will split the main PDF file into a number of separate PDF files.
    Each component PDF file created corresponds to a slide in the power-point file.
  10. Delete the main PDF file from the directory.
    Copy the perl script file: slide-rename.pl (which is in your home directory)
    into the directory containing the component PDF files.
  11. On the SSH Secure Shell Client, run the command: ./slide-rename.pl*.pdf
    at the command prompt.
    This will rename all the PDF files with names in the format S<0X>,
    where 0X is the slide number.
  12. Check if there are any PDF files exceeding the 64KB size limit.
    CASE 1: There are files exceeding the 64KB size limit
    • Note down the numbers <0X> of the files exceeding the limit
    • Open the power-point presentation on your local machine
    • Go to file --> Saveas and save the file as JPEG on you local machine
    • Go to each of the slides with numbers noted, delete all the contents,
      Leave a text note as: View Slide <0X> as JPEG
    • Save changes
    • Each of the JPEG image files on your machine named with the numbers that
      you noted should be renamed in the format: c-s
    • Create a text file: Launch.txt having URLS to each of the JPEGs that you
      renamed. The URLs should be separated with newlines.
      URL format: http://netlab.gmu.edu/csj/c-s.JPEG
    • Go to netlab-unix machine, delete all the split PDF files that you created
      following the previous steps
    • Repeat steps 4 through 12

    CASE 2: No files exceeding 64KB size limit
    • Copy all the component PDF files only
    • Go to start --> Run, type \\129.174.100.246 and click OK.
    • Open the folder: slides
    • Create a folder with a name like that of the subject of the class
      (eg: cs755-002). Paste the PDF files into this directory.
    • Copy and paste the Launch.txt file into this directory

  13. Copy and paste the original power-point file from the netlab-unix machine
    onto your local machine as you did in step 3.
  14. Open the power-point file on your local machine;
    Go to file --> print
    On the print screen, select the following options:
    • Name: Acrobat PDFWriter
    • Print range: All
    • Print what: Handouts
    • Slides per Page: 2
    Make sure the checkbox for field "Grayscale" is unchecked. Click OK. This will create a PDF file.
  15. Name the PDF in the format:cs-
    --Handouts
  16. Repeat step 14 with Print What: Slides. Ignore the Slides per Page field.
  17. Name the PDF in the format:cs-
    -lecture number>
  18. Go to netlab-unix machine. Open folder: Disted-Web, open folder: Slides;
    open folder for the chosen subject. Copy and paste the two PDF files that
    you created into the folder.




Last updated: 02/07/06